The most suitable mail server for small businesses
Many small businesses opt for a free email server to avoid additional daily expenses. However, as IT specialists, we know that even a small expense like this can be very beneficial for any type of company. Therefore, we don't hesitate to include this requirement when considering the essential resources that the company we work for should have. This leads us to compare different email servers that can be very useful for small businesses, both in terms of price and the features they offer.
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In search of the best proposal
It's not unusual to mention Google as the first choice . It's one of the major companies that has successfully connected with businesses of all sizes and typically offers well-balanced solutions. With its Gmail App for Work service, they're addressing the adoption of their well-known email service in the professional environment. The advantages are easily identifiable, such as the high performance we've come to expect from Gmail in every aspect. One of its advantages, and something not all the options we'll discuss offer, is the ability to combine the service with custom domain addresses. Furthermore, it provides excellent integration with other services and is designed to be usable anywhere, whether from a computer or a mobile device.
In contrast to Google's option, we also have what Microsoft offers with Office 365. It's another leading company in email management, and its offering is based on the concept of having your office constantly accessible. It's highly recommended if you use the other tools included in this subscription, which can significantly boost business performance.
It's not widely known, but Zoho Mail also boasts a significant following , largely due to its well-regarded free version. This version offers good performance and is even ad-free, a significant advantage. The premium version improves upon this offering, though unfortunately it doesn't reach the same level of depth as its competitors, lacking the necessary support and resources.
Finally, small businesses can also benefit from subscribing to Yahoo Business email , which, despite being a secondary option, continues to attract the interest of professional users. It incorporates key features that contribute to its positive reputation, such as a robust system that protects email from viruses and infections. It also offers ample storage capacity and mobile synchronization.
Let's talk about prices
We've mentioned four recommended options for small businesses: Gmail App for Work, Office 365, Zoho Mail , and Yahoo Business. Costs vary depending on the service and your budget, so it's worthwhile to carefully review what each one offers and what your company might need. Gmail App for Work has a pricing structure starting at $10 per month per account, which is very affordable for most businesses. In contrast, Office 365 offers two main options. You can choose the Business Essentials account, which provides the core technology for email service, for $5 per month, or go a step further with Office 365 Business at $8,25 per month.
Zoho Mail is a worthwhile option to consider in certain cases, although it's not as compelling as its competitors' offerings. Pricing starts at $3,5 per user for a basic account, with a premium version available for $10. Finally, Yahoo Mail can be more expensive, costing $34,9 for the account and $9,95 per month, but the benefits are substantial, as we've already mentioned.
